Skip to Content

Hiring 101

Hiring 101

laptop on a table

When it comes time to fill a vacant position, it's important for hiring managers to be familiar with the three key phases of the TXST hiring process:

  • Posting an open position
  • Screening candidates
  • Recommending candidates for hire

Explore the resources below to learn the ins and outs of each phase.



How to Post A Position:

Explore the process of getting a vacant position created and posted.

now hiring sign

Screening the Right Candidate(s):

Learn how to identify top candidates from your pool of applicants.

employees discussing in a conference room

How to Complete A Rec for Hire:

See what the next steps are after identifying your top candidate.

a person filling out a document
    1. Request a NetID for the new hire. The NetID is a required field on the hiring proposal and must be entered to be able to move forward in the workflow. Once the NetID is created, you will receive an email from ITAC. You should then log into the NetID portal to retrieve the information to enter on the hiring proposal.
    2. In PeopleAdmin, navigate to the applicants’ tab on the job posting and update the workflow state for all applicants.
    3. Open the application for the applicant that you will be recommending for hire. Select “Start Regular Staff Hiring Proposal” in the upper right corner of the screen. You may access the user guide for more detailed instructions.
    4. Fill in the required information on the hiring proposal and attach the three required forms: hiring matrix, background release and employment verification.
    5. Move the completed hiring proposal forward in the workflow.
    6. Talent Acquisition conducts their review and may return it to the hiring manager to make corrections.
    7. TA runs the criminal background investigation and guides the hiring manager through any other required pre-employment assessments.
    8. The hiring department must wait for TA’s final approval before making the official offer, in the meantime, the hiring manager can send the candidate a Recommended for Hire letter to let them know where they stand in the process. (See sample employment letters for applicant notifications)
    9. TA notifies the hiring manager whether they can extend the official offer of employment.
    10. The department notifies TA whether the offer was accepted and the new employee’s official start date.
    11. Hiring Manager reviews the Hiring Manager Checklist and completes the I-9, PCR and registers the employee for N.E.W.
    12. Register employee for N.E.W. by using the N.E.W. Administration Registration Form.
    13. The NetID will be released by the Human Resources Benefits team the Wednesday before the start date.