Steps for hiring hourly staff employees (NSNR) : Office of Human Resources : Texas State University

What is a NSNR? NSNR stands for Non-Student, Non-Regular Staff (not benefits eligible) – employees who do not meet the definition of regular staff employees. Employment neither exceeds 20 hours per week for a period of at least four and one-half months nor requires student status. UPPS 04.04.03 Section 02.03.

We were recently informed by Teacher Retirement System of Texas (TRS) that in order to comply with TRS rules, we need to update our business practices related to the number of hours per week a Non-Student, Non-Regular (NSNR) employee is permitted to work. Effective immediately, NSNR Temporary Workers must work less than ½ the available work hours in a given month.

Example: If there are 22 workdays in the month, the NSNR can only work up to 87 hours. Calculation 22 days x 4 hours/day = 88 (available hours) – 1 = 87 (allowable hours).

If you have any questions or concerns regarding non-student, non-regular (NSNR) staff working limits, please contact HR Benefits at hrbenefits@txstate.edu.

Detailed guidelines are available based on your specific inquiry:

Teacher Retirement System (TRS): View the NSNR Total Hours FY25 & FY26 chart for working hour limits.
Affordable Care Act (ACA): Visit the HR Benefits site for detailed compliance and policy details.

Expand FAQ List

Steps Prior to Posting the Position
- Determine the job duties of the position
  
  Determine the job duties of the position.
- Select A NSNR job title from the University Pay Plan
  Select a NSNR job title from the University Pay Plan.
  
  If you need assistance determining the correct job title, contact hr@txstate.edu. Provide the list of job duties the NSNR employee will be performing.
  
  The employee must be compensated at an hourly rate at or above the minimum for the selected job title.
- Create a New Positions Data Form (NPDF).
  If your department does not have a vacant hourly position currently available, you must create a NPDF.
  The form can be found here.
  Send the completed form to hristeam@txstate.edu. (Please allow a one to two day turnaround.)

Expand FAQ List

Steps During the Hiring Process
- Perform a Background Check
  A criminal history background check is required for the individual selected for hire by the department.
  Complete and submit the Criminal History Background Check Request Form.
  Contact Talent Acquisition if you have questions or need assistance completing the form.
  Enter the date the background check request was submitted in the comments section of the PCR.
  Do not delay submitting the PCR while awaiting completion of the background check. HRIS will confirm that the background check has been completed before approving the PCR.
  Refer to the Background Check Policy, UPPS 04.04.17, for additional information.
- Complete I-9
  - If hiring a new employee, generate the I-9 invite in HireRight.
  - If rehire, please complete section 3 of the I-9, if the I-9 is still valid.
  - If the I-9 is no longer valid, please send a new invite to the employee.
  - If you need assistance or have questions, please contact HRIS .
- Generate a Personnel Change Request (PCR)
  Once the position is set up and the background check is completed, a PCR should be generated by the hiring department.
  The PCR should be routed along with the NSNR support documents for department approval and processing by HRIS (hr@txstate.edu).
  The NSNR support documents can be found at New Hire Forms - NSNR Staff Support Documents.